Do you know where all your organisations data is? You don’t know what you don’t know

What is ‘Shadow IT’?

Shadow IT refers to the various web tools informally in use within most organisations. These tools are often chosen without reference to IT or to management in general.

They are often used for all the very best reasons. Your colleagues have work to do, and these tools help them, so they get used. You might know about some because there is a subscription charge, but others might be free.
These tools can be anything from simply keeping lists of tasks to do, sharing information or managing workflows, providing newsletter lists, or recruiting staff. Its endless.

There’s all sorts of web pages out there that your people will be finding useful and will be using.

The question is, do you know what is being used on your behalf?

Even more importantly, do you know who’s got access to them? As your staff come and go, do you know to change passwords or reset user accounts to make sure that no one who has left you (maybe even gone to a competitor) is still able to access your confidential data?

Shadow IT is one of the largest threats to data privacy in organisations today. It’s not necessarily because these sites are going to be hacked, although it’s always possible, but it’s because if you don’t know the tools are in use, then there is no way that you can manage them!

The first step to maintaining this data is to identify them, and that’s why you need new tools that are cloud focused.

If you’re still using the same old security tools that you used prior to the cloud, then you are simply not keeping up and we need to talk!

Here’s a story about what happens if you don’t have this under control: Why you need to know all the cloud services that your organisation uses – IT Solutions and Managed Services (new.kinetics.co.nz/)

 

Shadow IT is part of our 10-point cyber-security check list

While there is no single layer of technology that can guarantee you will be safe from hackers, you can reduce your risk by adding layers of protection.  How many of our 10-point check list are in place for you?

 

Teams Tip!  Keep your notifications private and not visible especially when on calls or in presentations!

by | Apr 17, 2025 | ,

Teams lets you hide message previews but still get the alert – particularly handy when you are showing others content on your screen or presenting. You can go from this: to All you need to do is Click … Settings and more next to your photo Click Settings Click...