{"id":14701,"date":"2025-07-14T15:30:34","date_gmt":"2025-07-14T03:30:34","guid":{"rendered":"https:\/\/kinetics.co.nz\/?p=14701"},"modified":"2025-07-14T15:30:34","modified_gmt":"2025-07-14T03:30:34","slug":"can-copilot-tame-your-outlook-inbox","status":"publish","type":"post","link":"https:\/\/new.kinetics.co.nz\/?p=14701","title":{"rendered":"Can Copilot tame your Outlook Inbox?"},"content":{"rendered":"\n[et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Is your email inbox overflowing?<\/h2>\n

You\u2019re not alone. Managing a busy inbox can be time-consuming and draining. The average professional deals with around 100+ emails a day<\/a>, and over half of those could be spam or trivial notifications2. Every new email interrupting your work can break your focus \u2013 studies show it might take about 20 minutes to refocus after checking an email. No wonder we often feel overwhelmed by our inboxes.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_3,1_3,1_3″ make_equal=”on” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_3″ _builder_version=”4.27.4″ _module_preset=”default” background_color=”rgba(34,34,34,0.1)” custom_padding=”20px|10px|20px|10px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” box_shadow_style=”preset1″ global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Avg. Daily Work Emails<\/h4>\n

126<\/h3>\n

Average number of business emails a person handles per day.<\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.27.4″ _module_preset=”default” background_color=”rgba(34,34,34,0.1)” custom_padding=”20px|10px|20px|10px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” box_shadow_style=”preset1″ global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Spam\/Noise Proportion<\/h4>\n

50%+<\/h3>\n

Over half of daily emails are spam or low-priority noise.<\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.27.4″ _module_preset=”default” background_color=”rgba(34,34,34,0.1)” custom_padding=”20px|10px|20px|10px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” box_shadow_style=”preset1″ global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Refocus Time<\/h4>\n

20 min<\/h3>\n

Time it can take to refocus after an email interruption.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”3_5″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Microsoft 365 Copilot is here to help.<\/strong>\u00a0<\/span><\/h3>\n

Copilot acts like an AI email assistant in Outlook that can\u00a0<\/span>prioritise, sort, summarise, and even draft responses<\/strong> for your emails. <\/span>By handling the grunt work of email management, Copilot frees you up to focus on more important tasks. It\u2019s\u00a0basically your own personal assistant<\/em>\u00a0who previews your inbox and flags what matters most<\/p>\n

You can simply\u00a0<\/span>tell Copilot what you need in everyday language<\/a><\/strong>\u00a0<\/a>\u2013 no special technical commands. Just type requests as if you\u2019re talking to a colleague.<\/span><\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type="2_5" _builder_version="4.27.4" _module_preset="default" global_colors_info="{}" theme_builder_area="post_content"][et_pb_video src="https:\/\/new.kinetics.co.nz\/wp-content\/uploads\/2025\/07\/closeup-shot-a-cute-robot-sits-at-a-desk-focused-o__49988.mp4" _builder_version="4.27.4" _module_preset="default" border_radii="on|20px|20px|20px|20px" box_shadow_style="preset1" global_colors_info="{}" theme_builder_area="post_content"][\/et_pb_video][\/et_pb_column][\/et_pb_row][et_pb_row column_structure="1_2,1_2" make_equal="on" _builder_version="4.27.4" _module_preset="default" global_colors_info="{}" theme_builder_area="post_content"][et_pb_column type="1_2" _builder_version="4.27.4" _module_preset="default" background_color="rgba(34,34,34,0.1)" custom_padding="20px|10px|20px|10px|false|false" border_radii="on|20px|20px|20px|20px" border_width_all="1px" box_shadow_style="preset1" global_colors_info="{}" theme_builder_area="post_content"][et_pb_text _builder_version="4.27.4" _module_preset="default" global_colors_info="{}" theme_builder_area="post_content"]

\ud83d\udd11 Be Specific in Prompts<\/h4>\n

Clear, detailed instructions yield better results. Specify who or what to focus on, and Copilot will be more precise (e.g.\u00a0<\/span>\u201cemails from my manager\u201d<\/i>).<\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” background_color=”rgba(34,34,34,0.1)” custom_padding=”20px|10px|20px|10px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” box_shadow_style=”preset1″ global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

\u2b50 Mark What Matters<\/h4>\n

Flag or categorise important emails (like your boss\u2019s messages). This lets Copilot know which conversations are high priority and ensures they stand out in your inbox.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Below are\u00a0<\/span>10 Copilot prompts for Outlook Email<\/strong><\/h2>\n

These will help you get an out-of-control inbox back under control. Each prompt is a plain-English command you give to Copilot, and Copilot will handle the rest. <\/span><\/p>\n

These examples show how you can use Copilot to\u00a0<\/span>automate sorting, highlight urgent emails, summarise long threads, find info, and draft replies<\/strong>\u00a0\u2013 all to tame your inbox and save you time.<\/span><\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” hover_enabled=”0″ border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” box_shadow_style=”preset1″ sticky_enabled=”0″]

1. \u201cOrganise my inbox\u201d \u2013 Let Copilot Sort Your Emails<\/h3>\n
When your inbox is a mess, start by asking Copilot to\u00a0<\/span>organise it<\/strong>. Just click the Copilot icon in Outlook and say,\u00a0<\/span>\u201cOrganise my inbox.\u201d<\/strong>\u00a0<\/span>Copilot will ask how you\u2019d like things sorted, then create Outlook rules for you automatically. \u00a0For example, you might tell it:\u00a0<\/span>\u201cCreate an inbox rule to categorise all emails from\u00a0<\/span>[Your Boss]<\/strong>\u00a0<\/span>as blue.\u201d<\/em>\u00a0<\/span>Copilot will bring up Outlook\u2019s rule settings already filled out with that instruction. Once you confirm, all future emails from that person get tagged blue (and\/or moved to a folder) instantly.<\/div>\n

\n

What used to be a fiddly manual task \u2013 making email rules \u2013 is now as easy as chatting. One Microsoft blogger admitted,<\/a>\u00a0<\/span>\u201cI used to find creating rules a bit of a chore, but that has since changed\u201d. <\/em><\/div>\n
<\/div>\n
You can set up multiple rules this way.\u00a0<\/span>Rinse and repeat, and soon you\u2019ll have the organised inbox of your dreams (if that’s what you dream about!) <\/strong>where newsletters, alerts, and team emails all go to their proper places automatically.<\/div>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” sticky_enabled=”0″ box_shadow_style=”preset1″]

2. \u201cPrioritise my inbox\u201d \u2013 See Important Emails First<\/h3>\n
After sorting the chaos, you\u2019ll want to\u00a0<\/span>surface your most important emails<\/strong>. Copilot\u2019s “<\/span>Prioritize My Inbox”<\/strong>\u00a0<\/span>feature helps you focus on high-impact messages by intelligently bubbling them to the top of your inbox.<\/div>\n
To use it, click the Copilot icon and choose \u201cPrioritize<\/a>,\u201d then describe what \u201cimportant\u201d means for you. For example, tell Copilot:\u00a0<\/span>\u201cEmails from my manager and key clients are high priority.\u201d<\/em>\u00a0<\/span>Using such prompts, Copilot will adjust your inbox view so those emails appear first. It looks at your past behaviour and organizational context to learn what matters to you, instead of relying on static rules.<\/div>\n
Essentially, Copilot\u00a0<\/span>learns from how you work<\/em>\u00a0<\/span>and adapts accordingly. The result? It\u2019s almost like having an assistant who sorts your mail \u2013\u00a0<\/span>critical messages greet you up front, while less urgent ones stay out of your way<\/strong>. Microsoft\u2019s internal teams testing this feature say\u00a0<\/span>it \u201cincreases your responsiveness\u201d and even\u00a0<\/span>reduces the stress<\/strong>\u00a0<\/span>of a huge unread inbox<\/em>. In short, you get to\u00a0<\/span>focus on what\u2019s truly important<\/strong>\u00a0<\/span>without manually filtering anything.<\/div>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” box_shadow_style=”preset1″ hover_enabled=”0″ sticky_enabled=”0″]

3. \u201cCatch me up on emails from\u00a0<\/span><timeframe><\/strong>\u201d \u2013 Get a Quick Digest<\/h3>\n
When you\u2019ve been away from email for a while \u2013 maybe back-to-back meetings, or coming back from a day off \u2013 Copilot can\u00a0<\/span>summarise what you missed<\/strong>. Simply ask,\u00a0<\/span>\u201cCatch me up on emails from this morning\u201d<\/strong>\u00a0<\/span>(or\u00a0<\/span>\u201c…from yesterday\/last week\u201d<\/strong>, etc.). Copilot will scan the emails in that timeframe and give you a brief digest, often grouping them by topic or sender.<\/div>\n
<\/div>\n
Instead of wading through dozens of messages, you\u2019ll see at a glance things like:\u00a0<\/span>\u201cProject Zeus:<\/strong>\u00a0<\/span>4 emails, mainly discussing timeline changes.\u00a0<\/span>Finance:<\/strong>\u00a0<\/span>2 emails, monthly report attached.\u00a0<\/span>HR:<\/strong>\u00a0<\/span>3 emails, reminder about training next week.\u201d<\/em>\u00a0<\/span>In one go, you get the gist of multiple emails, making it easy to decide which threads to open first.<\/div>\n
<\/div>\n
This prompt is a lifesaver on days when your inbox is\u00a0<\/span>bursting at the seams<\/strong>\u00a0<\/span>with unread mail. It\u2019s like getting a personal briefing on your email, so you can catch up in minutes rather than hours.<\/div>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” sticky_enabled=”0″ box_shadow_style=”preset1″]

4. \u201cDo I have any urgent emails?\u201d \u2013 Find Time-Sensitive Messages<\/h3>\n
On hectic days, you might only have bandwidth for truly urgent matters. Copilot can quickly flag if there\u2019s anything in your inbox that needs immediate attention.<\/div>\n
<\/div>\n
Just ask,\u00a0<\/span>\u201cDo I have any urgent emails right now?\u201d<\/strong>\u00a0<\/span>Copilot will analyze your recent messages and highlight those that appear time-sensitive \u2013 for example, emails marked as High Importance, or from VIP senders, or that contain words like \u201curgent\u201d or \u201cASAP.\u201d It uses context from your organization to judge what\u2019s critical. Copilot might respond with something like:\u00a0<\/span>\u201cYou have 2 urgent emails: one from\u00a0<\/span>CEO Jane<\/strong>\u00a0<\/span>about an end-of-day report, and one from\u00a0<\/span>Client X<\/strong>\u00a0<\/span>asking for a status update.\u201d<\/em>\u00a0<\/span><\/div>\n
<\/div>\n
This way, even if you have 100 unread messages, Copilot ensures\u00a0<\/span>no critical request gets buried<\/strong>. In practice, it\u2019s much more efficient than manually scanning subject lines for red exclamation marks. You can immediately focus on those pressing emails and come back to the routine ones later. (Pro tip: as mentioned above, flagging important contacts or messages helps Copilot know what you consider urgent.<\/div>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” box_shadow_style=”preset1″ hover_enabled=”0″ sticky_enabled=”0″]

5. \u201cSummarise this email thread\u201d \u2013 Understand Long Conversations Fast<\/h3>\n
We\u2019ve all seen those email threads that go back and forth endlessly. Instead of reading through a lengthy chain of replies, let Copilot give you the highlights.<\/div>\n
<\/div>\n
When you\u2019re looking at a long email conversation, prompt\u00a0<\/span>\u201cSummarise this thread.\u201d<\/strong>\u00a0<\/span>Copilot will read the entire thread and produce a concise summary of the key points and any decisions or action items. For example, if a dozen emails discuss a project update, Copilot might summarise:\u00a0<\/span>\u201cThe team agreed to push the deadline to Q4.\u00a0<\/span>John<\/strong>\u00a0<\/span>raised a budget concern \u2013 will review figures next meeting.\u00a0<\/span>Alice<\/strong>\u00a0<\/span>confirmed the client approved the new design. Next step: engineering sign-off.\u201d<\/em>\u00a0<\/span><\/div>\n
<\/div>\n
Along with the summary, Copilot often provides references (with links) to specific emails in case you want more detail. In other words, you get a quick understanding of the whole discussion without reading every message, and you can click into the exact email that had info you care about.<\/div>\n
This\u00a0<\/span>saves you from losing time in massive threads<\/strong>\u00a0<\/span>while still keeping you informed. As one user put it, having Copilot draft summaries\u00a0<\/span>\u201csaves an underrated amount of time\u201d<\/em>\u00a0<\/span>and makes it much easier to stay on top of email conversations.<\/div>[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” box_shadow_style=”preset1″ hover_enabled=”0″ sticky_enabled=”0″]

6. Draft Responses in Seconds<\/strong><\/span><\/h3>\n

Prompt:<\/strong> \u201cCopilot, draft a reply to thank for the update and confirm our meeting on Monday.\u201d<\/i> We all know the pain of crafting polite, timely responses when our brainpower is low or our schedule is packed. <\/span><\/p>\n

Copilot can take a huge load off by writing initial drafts of emails for you. If you give it a simple instruction like the prompt above, it will generate a professional-sounding reply in moments. For example, Copilot might produce: \u201cHi , thanks for the update. I appreciate the information and I\u2019ll be ready to discuss this further in our meeting on Monday. See you then!\u201d<\/i> You can review and tweak this draft as needed, but most of the work (tone, structure, courtesy) is done. Whether it\u2019s routine acknowledgments, meeting confirmations, or even more detailed emails (just provide the key points you want to include), Copilot\u2019s drafting saves you time. It ensures you maintain a responsive communication style without having to start from scratch every time. In a busy day, that\u2019s an email-writing superpower.\u00a0\u00a0<\/span><\/p>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” box_shadow_style=”preset1″ hover_enabled=”0″ sticky_enabled=”0″]

7. Schedule Focused \u201cEmail Time\u201d on Your Calendar<\/strong><\/span><\/h3>\n

Prompt:<\/strong> \u201cCopilot, schedule a 30-minute Email Cleanup<\/strong> session on my calendar every weekday at 4 PM.\u201d<\/i> One secret to inbox sanity is not<\/strong> living in your email all day. Productivity experts suggest batching your email handling into dedicated time slots.
<\/span><\/p>\n

Copilot can help by actually blocking that time out for you. If you tell Copilot to schedule daily or weekly \u201cemail focus\u201d periods, it will create events on your Outlook calendar (just like scheduling a meeting) so that you\u2014and even your colleagues\u2014know you\u2019re busy catching up on emails. For instance, you can have Copilot set a recurring 4:00\u20134:30 PM \u201cEmail Time\u201d every workday. During these periods, turn off other distractions and let email be your sole focus. Using Copilot during this time can further streamline the process: have it summarize new messages or list pending replies as your starting point. By sticking to these scheduled email bursts instead of constant checking, you reduce distraction and regain control of your workday.\u00a0 Copilot simply makes setting up that routine one step easier (and harder to ignore!).\u00a0\u00a0<\/span><\/p>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” box_shadow_style=”preset1″ hover_enabled=”0″ sticky_enabled=”0″]

8. Set Follow-Up Reminders<\/strong><\/span><\/h3>\n

Prompt:<\/strong> \u201cCopilot, remind me to follow up on that client email next Friday.\u201d<\/i> Important emails often come with promised follow-ups or tasks. Rather than flagging a message and hoping you\u2019ll remember it, let Copilot proactively create a reminder for you. With a quick prompt, Copilot can mark a date in your Outlook task list or calendar to nudge you about the specific email or thread. <\/span><\/p>\n

For example, if you tell Copilot \u201cRemind me to follow up on this by next Friday,\u201d it will add a reminder or task linked to that email. Come Friday, you\u2019ll get an alert: \u201cDon\u2019t forget to reply to John\u2019s question on Project X.\u201d<\/i> <\/span><\/p>\n

This feature ensures nothing critical slips through the cracks of a hectic inbox. <\/span>It\u2019s like having an invisible personal assistant who notes: \u201cWe need to get back to them on this.\u201d Using Copilot for follow-ups means you can archive or snooze the email for now, confident that it won\u2019t be forgotten. It\u2019s peace of mind that every to-do triggered by an email is captured and you\u2019ll be prompted at the right time.\u00a0\u00a0<\/span><\/p>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” sticky_enabled=”0″ box_shadow_style=”preset1″]

9. Archive or Delete Old Clutter in Bulk<\/strong><\/span><\/h3>\n

Prompt:<\/strong> \u201cCopilot, archive all emails in my inbox older than 6 months (except those marked Important).\u201d<\/i> A major source of inbox overload is old stuff<\/strong> \u2013 messages that have served their purpose but are still sitting around. Copilot can help you declutter in one sweep. Rather than manually sorting by date and selecting hundreds of emails, just ask Copilot to do it<\/span>. <\/span><\/p>\n

For instance, you could say: \u201cArchive all emails from before January 1, 2025.\u201d<\/i> If you need more precision, you can include criteria: \u201c\u2026that are from newsletters\u201d<\/i> or \u201c\u2026that have attachments,\u201d<\/i> etc. Copilot will identify those messages and archive them (which moves them out of your main inbox into the Archive folder) or delete them, as instructed. Microsoft\u2019s Copilot guidance gives an example: \u201cArchive all emails more than six months old with \u2018Project X\u2019 in the subject line.\u201d<\/i> \u2013 which Copilot can execute in one go. <\/span><\/p>\n

By regularly purging old emails, you\u2019ll trim down that inbox count dramatically and improve search speed. Plus, it just feels<\/strong> good to know the ancient history is filed away. Copilot makes large-scale cleanups easy \u2013 no more excuses for thousands of lingering messages!\u00a0\u00a0<\/span><\/p>[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”20px|20px|20px|20px|false|false” border_radii=”on|20px|20px|20px|20px” border_width_all=”1px” global_colors_info=”{}” theme_builder_area=”post_content” sticky_enabled=”0″ box_shadow_style=”preset1″]

10. Manage Newsletters and Unwanted Subscriptions<\/strong><\/span><\/h3>\n

Prompt:<\/strong> \u201cCopilot, find all newsletter emails and help me unsubscribe or file them away.\u201d<\/i> Newsletters, marketing emails, and other subscription messages (sometimes called \u201cbacn\u201d<\/i>) can clutter any business inbox. Copilot can assist in taming this semi-spam. <\/span><\/p>\n

First, you might use a prompt to identify or move them: \u201cMove all emails with an \u2018Unsubscribe\u2019 link to my Newsletters folder.\u201d<\/i> This uses Copilot to instantly sweep those mass emails out of sight (based on the common \u201cUnsubscribe\u201d keyword). You can then review that folder occasionally instead of constantly mixing these with important mail. Additionally, Copilot can help you act on them: you might ask it to draft unsubscribe requests for lists you no longer find valuable, or at least list out all the senders so you can unsubscribe with one click each. <\/span><\/p>\n

While Copilot can\u2019t magically force all senders to stop, it significantly decreases the manual effort by surfacing bulk emails in one group. As a result, your main inbox is freed from the onslaught of promotional content.\u00a0 Over time, you\u2019ll notice far fewer distractions \u2013 only the communications that matter to your work will remain front-and-center.\u00a0\u00a0<\/span><\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Final Thought<\/h2>\n

Your inbox doesn\u2019t have to be a source of stress. With Copilot, you can take control using plain-English prompts that work across Outlook, Teams, and more. Try these tips today\u2014your future self will thank you!<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]\n","protected":false},"excerpt":{"rendered":"

Is your email inbox overflowing? You\u2019re not alone. Managing a busy inbox can be time-consuming and draining. The average professional deals with around 100+ emails a day, and over half of those could be spam or trivial notifications2. Every new email interrupting your work can break your focus \u2013 studies show it might take about […]<\/p>\n","protected":false},"author":5,"featured_media":14702,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[7,4,2],"tags":[],"class_list":["post-14701","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ai","category-news","category-tips-tricks-and-hints"],"_links":{"self":[{"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=\/wp\/v2\/posts\/14701","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=14701"}],"version-history":[{"count":0,"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=\/wp\/v2\/posts\/14701\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=\/"}],"wp:attachment":[{"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=14701"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=14701"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/new.kinetics.co.nz\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=14701"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}